Residential lease
The lease of a dwelling in Québec: what was agreed, which mandatory form was used, and what the module refuses to produce.
Rental software designed elsewhere in North America arrives with a security deposit and a "legal" rent increase percentage. In Québec, both are wrong.
⚠️ No security deposit field, not even an empty one: article 1904 of the Civil Code forbids the lessor to exact any sum other than the rent, and a test fails if someone adds one. The lease stays the Tribunal's: the Tribunal administratif du logement's form is mandatory. The module records what was agreed, names the form used and keeps the signed copy as an attachment. No increase percentage, because none exists that binds the parties in advance.
The lease holds the lessor, the dwelling, the lessees and whether they are bound solidarily as ticked on the form, the term, the rent and services, and the restriction on the right to have the rent fixed (art. 1955), refused if it would not be enforceable. Departure without notice separates abandonment, which resiliates the lease of right, from a dwelling unfit for habitation. ⚠️ When belongings are left behind, the module applies the rules on forgotten property: 90 days, notice of the same length, sale then gift to charity before any other disposal, and neither "throw away" nor "destroy" among the choices offered.
Four add-ons build on it: notices under the lease and their deadlines, rent and arrears, the lessee portal and the Act 25 register. A syndicate of co-owners cannot be the lessor, and low-rental housing, a separate regime, is refused rather than handled under the wrong rules. Data is partitioned by company, and the screens exist in French and English.
4 add-on modules
NoticesNotices given under a lease, their deadlines in calendar months, and what the lessee's silence produces, which is not the same from one notice to the next.
⚠️ Silence does not mean the same thing twice. A month without an answer is acceptance of a notice of modification of the lease (art. 1945), but a refusal to leave on a repossession or an eviction, and a refusal of the offer of a new lease in a private seniors' residence. A module that treats no answer one way is wrong three times out of four. Every notice states what silence will produce.
The module records and tracks notices; it does not draft the notice document. It computes the window in which each must be given, in calendar months rather than blocks of days: a lease from 1 July to 30 June is 364 days, and dividing would put it under the wrong regime. The response period runs from receipt, and until receipt is known no deadline is shown. After a refusal, it gives the date by which the lessor must apply to the Tribunal.
The eviction moratorium is a recorded state, with its source and the date someone checked it, not a hard-coded date: it can end earlier, sixty days after a notice in the Gazette officielle.
Resiliation by the lessee separates its grounds and the attestation each one requires. ⚠️ For spousal violence, sexual violence or violence against a child (art. 1974.1), the attestation comes from a public servant designated by the Minister of Justice, on the strength of a judgment or a sworn statement, never a medical certificate. That ground is readable by managers only, and it is neither tracked on the thread nor sent to followers.
Rent and arrearsRent terms, what is still owed, and what the module refuses to conclude from it.
The lessor enters the terms, payments are applied to them, and the module keeps each term's balance, the days late and the lease's arrears. Rent deposited at the court office with the court's authorisation (art. 1907) never counts as arrears: the lessee has paid, elsewhere.
⚠️ What it refuses to conclude matters as much. It never proposes resiliation: in Québec, only the court resiliates a lease of a dwelling. The three weeks of article 1973 are not a resiliation threshold; they take away the court's power to grant time, and that is all the module shows. It computes no interest and records no rate, does not count late payments to reach a threshold the law never wrote, and holds no total balance of the lease, since article 1905 deprives of effect any clause making the whole rent exigible.
It also refuses a term larger than the agreed rent, and a payment of zero or less.
Lessee portalTheir lease, their notices and deadlines, what they have paid: read only, without having to phone.
Three pages on the Odoo portal: the lease and its signed form, the notices received with the time left to answer and what silence will produce, and the rent terms one by one.
⚠️ The lease says who sees it, not the fraction. Every co-lessee sees it, so does the lessee of a room, and a person recorded as the occupant of a fraction without being party to the lease sees nothing. The portal opens neither the register, nor the owners, nor the attachments of other leases.
The pages never announce an eviction, never total the rent still to run, and never show the ground of a resiliation for violence. They do say when refusing a modification means having to leave (art. 1955), and which date runs against the lessor after a refusal.
The portal invitation is the lessor's, not Odoo's generic one, and emails about the lease name the lessor.
Privacy (Act 25)Record the lease file in the register of processing activities and, separately, what a resiliation notice reveals about the lessee.
Two purposes in the register of processing activities, never one. The lease file: name, contact details, rent, payments and notices exchanged, which rest on the lease and the Civil Code, not on consent. The summary also says what the file does not hold: no deposit, no credit check, no appraisal of the person.
⚠️ The ground of a resiliation by the lessee can reveal that a person is a victim of violence. Folding it into the ordinary file would announce "name, address and rent" where the lessor actually records much more. The register declares it separately, with what protects the person: the lessor keeps the ground invoked and whether the attestation was received, not its content.
The legal basis of that ground is recorded as a legal obligation, and the module states that this qualification has not yet been validated by legal counsel.
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One confirmation email, and nothing before you follow its link. Then 10 welcome emails, one a week, then the updates. No tracker, no resale.